North Carolina Agricultural and Technical State University hiring Executive Assistant in Greensboro, NC | LinkedIn (2024)

Posting DetailsClassification Information

Position/Classification Title Executive Assistant

Classification Type SHRA

Position required to work during periods of adverse weather or other emergencies: N - Not Mandatory

Minimum Experience/EducationHigh School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience..All degrees must be received from appropriately accredited institutions.

Preferred Years Experience, Skills, Training, EducationBachelor’s Degree in Business Administration or related discipline with three years of of progressively responsible administrative/office management experience. All degrees must be received from appropriately accredited institutions.

Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook, etc.).

Excellent written, proof reading/editing and verbal communication skills

Knowledge and experience using Banner, AggieMart, PeopleAdmin or similar systems

Ability to adhere to deadlines and multi-tasking to complete daily duties and projects.

Ability to understand and apply state, federal rules/regulations and university policies and procedures to work functions as needed

Required License Or CertificationPosition Overview

Primary Purpose Of PositionThe responsibilities of the Executive Assistant include, but are not limited to, providing administrative support to the Vice Provost for Engagement and Outreach in the management of all units reporting to the position and facilitating effective and efficient unit operations. The Executive Assistant will assist with planning and implementing programs, tracking internal and external funding, preparing written correspondences and reports, and other administrative support functions.

Primary Function Of Organizational UnitNorth Carolina Agricultural and Technical State University is an 1890 public and land-grant, doctoral higher research (R2) institution and one of 17 constituent institutions of the University of North Carolina System.

N.C. A&T’s enrollment of more than 13,200 makes it the largest historically black college or university ( HBCU ) in the nation, and the No. 2 Public HBCU as ranked by US News and World Report. N.C. A&T has ranked third in the University of North Carolina System in sponsored research funding for more than a decade. Consistent with its land-grant mission, the university is a leading producer of change agents and global leaders in the STEM disciplines, business, health and human sciences, as well as the arts and humanities. N.C. A&T offers degree programs at the baccalaureate, masters and doctoral levels, as well as certificate programs.

The Office of the Vice Provost for Engagement and Outreach provide strategic leadership for campus operations and facilitate connections between campus-engaged scholars and the broader community. The VPEO oversees the Extended Campus (Distance Education and Extended Learning), and Office of Career Services and Experiential Learning and connects the university’s engagement, extended learning, and outreach into a cohesive and strategic program to serve its local, regional, national and global communities.

Work Hours 8:00 am to 5:00 pm on Monday through Friday

Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.Key Responsibilities and Related Competencies

Required Competency Planning and Organizing Work

DutiesMaintains administrator’s calendar, schedules appointments without prior approval based on knowledge of administrator’s responsibilities and issues of importance. Locates and assembles information for various reports, briefings, and conferences. Makes travel arrangements.

Uses judgment and independence to make changes to schedules and matters of the administrator. Attends administrator’s meetings to stay abreast of and prioritize issues. Tracks and monitors pending issues for follow-up and independently develops agenda for future meetings. Organizes and assimilates documents for meetings.

Prevents scheduling conflicts or anticipates and resolves conflicts, competing with senior administrator’s schedule and/or priorities. Plans and organizes conferences, retreats, and/or annual events for administrator. Serves on planning committees and collaborates with internal and external stakeholders to plan meeting and events.

Required Competency Communication-Written

DutiesIndependently researches, develops, and composes presentation materials, letters/emails and speeches for the administrator in a variety of settings. Anticipate administrator’s needs to initiate written communication for administrators review. Edit documents developed from outside sources to incorporate the administrator’s personal style.

Independently assimilates and composes materials, letters/emails and speeches for the administrator to use in a variety of settings (i.e. publications, web site, etc.) Edit documents to incorporate the administrator’s personal style.

Required Competency Budgeting

DutiesIn conjunction with the administrator, advises subordinate units on fiscal matters such as budget planning, budget analysis, and funding sources. Manages the overall budget for the administrator by reporting expenditures and allocation of funds and sources on a regular basis.

Monitors and reconciles departmental, program budget, grants and special projects and tracks travel and office expenditures.

Required Competency Knowledge - Program and Organization

DutiesApplies substantive knowledge of the Office of the Vice Provost for Engagement and Outreach and reporting units (Office of Career Services and Extended Campus) in order to assist and represent administrator thoroughly in the scope, diversity, and complexity of all program operations and organizational commitments. Demonstrates the knowledge of the nuances, appropriate protocol, and specific preferences of the administrator and constituents.

Required Competency Information/Records Administration

DutiesIndependently researches, analyzes, and make recommendations regarding a variety of information from internal and external sources.

Required Competency Office Technology

DutiesAbility to utilize multiple office equipment and other relevant technology

(software and systems) to meet business needs. Ability to use software applications and tools to organize work, business processes and other requirements.

Position Information

Working Title Executive Assistant

Competency Level Advanced

Position Number 007510

Recruitment Range $56,596 - $60,000

FLSA Non-Exempt

Appointment Type Permanent - Full-time

FTEIf Time Limited, Appointment LengthOrganizational Division Engagement and Outreach

Organizational Location VP for Engagement and Outreach

Organizational Unit Engagement and Outreach

Posting Detail Information

Posting Number SHRA2441

Open Date 05/08/2024

Close Date 05/10/2024

Special Instructions to ApplicantYou must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

Employee Benefits available to NC A & T permanent employees include the following and more:

• Accrued Vacation and Sick Leave for Eligible Employees
• Community Service Leave
• Blue Cross Blue Shield of NC – Health Benefits
• NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more
• 12 Paid Holidays
• Teachers and State Employees Retirement System ( TSERS )
• Optional Supplemental Plans – 401k, 403b, 457b and 457
• Employee Assistance Program ( EAP )
• Campus Recreation Center Discount
• University Bookstore Discount

This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.Quick Link https://jobs.ncat.edu/postings/31272